What about when you have virtual files in multiple locations or want to use different devices to access those files?
Envision, you’re working on a document in MSWord – on your computer at home. Now, you need to leave real quick to run into town. While you’re in town, you run into someone who’s knows more information about what you were writing on – you want to send them the file so they can help you.
- Do you have to go home and email it to them? Running the risk of forgetting to send it when you get home; OR
- Can you send the file to them while you’re standing there talking? or maybe wait until they walk away.
The answer is yes, but it will depend on where you saved the file.
There are a few variables here:
- Do you have MSWord on your computer (installed from a disc a few years ago), or do you use a cloud based version of MSOffice or Office 365?
- IF you have MSWord on your computer, from years ago and it was a disc installation, One Drive is not an option. Unless you have set it up independently and you manually save files there (like one would with DropBox).
- IF you have MSWord downloaded (not disc installation), THEN you may have saved your file at a minimum of either on the hard drive of your computer or in One Drive. When I purchased my last version of MSOffice, it was a code for a download. So, I have the option of storing things in One Drive, but I choose not to.
- The settings default in this case is One Drive.
- IF you have the monthly subscription version of MSOffice, which is called Office 365, I believe the default there is also One Drive.
- If you saved the file only on your computer’s hard drive before leaving, you will have to wait until you get home to send it on.
- If you saved the file to One Drive, the file can be accessed as long as you have your Microsoft account login information.
- If you want to access your One Drive files from your phone, you will have to have the app installed. From the app you log into the One Drive and could send the file from your phone standing in the middle of wherever – as long as you have wi-fi or cell service.
- If you saved the file into a different cloud based drive, you will similarly have to have the corresponding app to access the login portal from your phone.
So, it really comes down to how instantly you need to have access at all times. As I already told you, I spent a lot of time getting all my files into the cloud just to get hung up without strong/fast enough internet to consistently access what I needed. If you live in a rural area and there isn’t always instant, super fast internet/cell service, I don’t know if you want to go this route.
Another aspect to take into consideration: are you limited on data download – either at home or on your other devices? My constantly trying to access files in the cloud, downloading them to work on them, and the saving process then re-uploading, wreaked havoc on our download limits.
Another issue I ran into – every.single.time I tried to open a MSOffice program, it wanted to update. For example, say I used MSWord, went thru the whole stupid update process (for all of MSOffice, including PowerPoint which I don’t think I ever used in the cloud)…then tried to open Excel – I had to go thru the update process again – for all three programs! Now, to be totally fair – maybe it’s because cloud storage is much newer than my computers and the problems were at my computer’s end.
I do know the download limits, and lack of consistent & fast internet were not issues related to my computers though :-).